NEW POSITIONS POSTED ON APRIL 11, 2025

Administrative Systems Specialist 

About Good Cheer Food Bank and Thrift Stores & The Opportunity

Good Cheer Food Bank and Thrift Stores is a community-focused organization with roots
dating back to the 1960s. We’re dedicated to fighting food insecurity and providing
affordable goods to our community through our food bank and two thrift stores. As our
organization evolves to meet growing community needs, we’re seeking an Administrative
Systems Specialist who will partner with our Co-Executive Directors to develop and
standardize administrative operations across our three locations during this period of
organizational evolution.

This role is instrumental in designing, implementing, and maintaining consistent systems
that bring efficiency to our operations. Your work will directly support our mission by
creating unified, well-documented systems that work effectively across our entire
operation. The ideal candidate thrives in creating structure from diverse practices, enjoys
bringing clarity to complex situations, demonstrates high self-awareness, and works well
independently while still involving others in decisions that affect them.

What We Offer
● Starting wage: $19.82 per hour
● Health benefits: Dental and Vision insurance
● Paid time off: 11 paid holidays per year, plus 10 days of PTO annually
● Sick leave: Accrues at 1 hour per 40 hours worked (in accordance with Washington
State law), with up to 40 hours carrying over annually
● Flexible work arrangements that support work-life balance
● A collaborative culture that values diverse perspectives
● Meaningful work that directly improves community wellbeing
● Supportive team environment

Hours
Full-time, 40 hours per week

Primary Responsibilities

Systems Development & Implementation (35%)
● Assess current administrative workflows and develop standardized processes that
increase efficiency
● Create and maintain comprehensive documentation for all administrative
procedures
● Design and implement filing systems (both digital and physical) that enable easy
information retrieval

● Establish inventory management systems for office supplies and technology assets
across all three locations
● Develop tracking systems for software licenses, subscriptions, and service renewals

Multi-Site Administrative Operations (25%)
● Maintain daily administrative operations and environments across our food bank
office and two retail locations
● Process incoming/outgoing communications (email, phone, mail) and route
appropriately
● Manage office supplies inventory and ordering process for all locations and
programs
● Track, manage and renew digital services (phone systems, Square POS, software
licensing, event platforms)
● Support scheduling and calendar management for leadership team as needed
● Occasional travel between locations as needed (company vehicles available)

Staff Support & Recognition (15%)
● Manage and enhance employee appreciation programs
● Coordinate birthday recognition and celebrations
● Support team-building initiatives and staff events
● Assist with internal communications relevant to staff engagement
● Work with and support volunteers assisting with administrative tasks
Onboarding & Donation Support (10%)
● Coordinate new employee onboarding processes, including preparation of welcome
materials and orientation scheduling
● Process and prepare donation deposits
● Support donation acknowledgment processes
Special Projects & Support (15%)
● Lead organizational improvement initiatives as assigned
● Provide administrative support for events and meetings
● Assist with other special projects that improve organizational efficiency
● Support logistics for organization-wide initiatives

Qualifications

Required
● Proven experience in administrative roles with demonstrable system-building
capabilities
● Exceptional organizational skills with ability to prioritize competing demands
● Strong attention to detail and commitment to accuracy
● Proficiency with office technology and software (we use Google Workspace)
● Excellent written and verbal communication skills
● Self-directed with ability to identify and solve problems independently

● High level of self-awareness and comfort with collaborative decision-making
processes
Preferred
● Experience working in nonprofit environments
● Demonstrated ability to bring structure to varied or disjointed processes
● Background in project management or process improvement
● Experience with POS systems (we use Square)
● Experience in or interest in self-managed work environments
● Experience working with volunteers
● Sense of humor and ability to maintain perspective while tackling complex
organizational challenges

Note to Applicants
We recognize that no single candidate will possess all the listed qualifications. We strongly
encourage individuals from diverse backgrounds with non-traditional experience to apply if
you believe your skills and passion align with this role. We value lived experience and
transferable skills as much as formal credentials. If you’re excited about streamlining
processes and creating unified systems in a collaborative environment that supports our
community mission, we want to hear from you.

How to Apply
Please submit your resume and cover letter to “[email protected]” with the subject
line “Administrative Systems Specialist – [Your Name]”. In your cover letter, please
highlight your relevant experience in administrative systems development and why you’d
like to work with Good Cheer.

Note on Accessibility: If you require reasonable accommodations during the application
process, please contact us at [email protected], 360-221-0130, and we’ll do our
best to address your needs on a case-by-case basis.

Application deadline: Friday, May 2, 2025

Good Cheer is an equal opportunity employer committed to creating an inclusive
workplace. We encourage applications from candidates of all backgrounds, particularly
those from historically underrepresented communities.

Development Officer

About Good Cheer Food Bank and Thrift Stores & The Opportunity

Good Cheer Food Bank and Thrift Stores is evolving to meet growing community needs.
With food bank visits consistently increasing over the past four years, we’re expanding our
capacity by investing in dedicated fundraising expertise. This newly created Development
Officer position will establish the robust systems needed to support our mission
sustainably into the future. This role will partner with our Co-Executive Directors to design
and implement effective fundraising approaches that align with community-centric
principles—work that is essential to our ability to continue fighting food insecurity and
providing affordable goods through our food bank and thrift stores.

The right candidate will help build our resource development program from the ground up,
creating the internal systems and strategies needed to support our services as we respond
to growing community needs. While the Co-Executive Director will handle most external
donor relationships, this position will focus on building the behind-the-scenes
infrastructure that makes effective fundraising possible.

This role will work closely with our Outreach Coordinator to ensure that fundraising efforts
are well-integrated with our community engagement and communications strategies. By
partnering on storytelling, event promotion, and consistent messaging, these two
positions will strengthen both our community engagement and financial sustainability.
We’re seeking someone who brings grant writing experience and fundraising expertise,
thrives in creating structure where it may not yet exist, and approaches development
work with an equity lens. This is an opportunity to make a meaningful impact by
establishing sustainable funding systems while supporting our mission to serve an
expanding community need.

What We Offer
● Compensation: $25-28 per hour, based on experience
● Hybrid work arrangement: 2 days per week (approximately 16 hours) in our office
with remaining hours worked remotely
● Flexible work arrangements that support work-life balance
● A collaborative culture that values diverse perspectives
● Meaningful work that directly improves community wellbeing
● Supportive team environment
● Dental and Vision
● 11 paid holidays per year, plus 10 days of PTO annually
● Sick leave: Accrues at 1 hour per 40 hours worked (in accordance with Washington
State law), with up to 40 hours carrying over annually

Hours
Part-time, 25 hours per week

Key Responsibilities

Development Support (50%)
● Assess current fundraising practices and develop sustainable, community-centric
fundraising systems
● Create and implement annual fundraising strategy that balances organizational
needs with community-centric principles
● Manage donor database, including data entry and maintaining accurate records
● Draft donor communications that reflect our values and respect our community’s
dignity
● Support the planning and execution of fundraising events
● Create content for fundraising materials and campaigns

Grant Management (30%)
● Actively seek out, research, and identify new grant opportunities aligned with our
mission and programs
● Collaborate with program staff and department leaders to develop compelling grant
proposals and reports that accurately reflect our work and needs
● Write and submit grant proposals, maintaining a consistent application calendar
● Track reporting requirements and deadlines
● Maintain organized digital files of all grant-related documentation

Administrative Support (20%)
● Coordinate with Co-Executive Director on development priorities and timelines
● Maintain development calendar and tracking systems
● Generate regular reports on fundraising progress and grant status
● Participate in collaborative planning with Outreach Coordinator to align fundraising
and community engagement calendars
● Share relevant fundraising data and metrics for incorporation into community
communications
● Assist in measuring the effectiveness of joint fundraising and outreach initiatives
● Document fundraising processes and systems for organizational continuity

Qualifications Required
● 2+ years of nonprofit fundraising and grant writing experience
● Proven track record of successful grant applications
● Exceptional written and verbal communication skills
● Superior organizational abilities with meticulous attention to detail
● Experience with donor management systems, Salesforce/Little Green Light a plus
● Proficiency with Google Workspace

Preferred
● Experience with or knowledge of community-centric fundraising principles
● Demonstrated ability to bring structure to varied or disjointed processes
● Background in project management or process improvement
● Understanding of rural community dynamics and needs

● Experience in building fundraising systems from the ground up
● Comfort with collaborative decision-making processes

Ideal Candidate Qualities
● Self-motivated with ability to work independently and collaboratively
● Creative problem-solver who thrives in dynamic environments
● Passion for community-focused nonprofit work
● Ability to manage multiple priorities while maintaining quality and meeting
deadlines
● Commitment to equity and inclusion in fundraising practices

Note to Applicants We recognize that no single candidate will possess all the listed
qualifications. We strongly encourage individuals from diverse backgrounds with
non-traditional experience to apply if you believe your skills and passion align with this
role. We value lived experience and transferable skills as much as formal credentials. If
you’re excited about building sustainable fundraising systems that align with
community-centric principles in a collaborative environment that supports our community
mission, we want to hear from you.

How to Apply

Please submit your resume and cover letter to “[email protected]” with the subject
line “Development Coordinator – [Your Name]”. In your cover letter, please highlight your
relevant experience in grant writing and fundraising, and why you’d like to work with Good
Cheer.

Note on Accessibility: Strong writing skills are essential for this position. If you require
reasonable accommodations during the application process, please contact us at
[email protected], 360-221-0130, and we’ll do our best to address your needs on a
case-by-case basis.

Application deadline: Friday, May 2, 2025

Good Cheer is an equal opportunity employer committed to creating an inclusive
workplace. We encourage applications from candidates of all backgrounds, particularly
those from historically underrepresented communities.

Good Cheer is an equal opportunity employer. We strongly encourage applications from BIPOC, bilingual and bicultural individuals, women, people who have experienced poverty, members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, color, veteran status, religion, gender, sex, gender identity or expression, sexual orientation, age, mental or physical disability, medical condition, national origin, ethnicity, political affiliation or marital status, or any other characteristics protected under Federal or State laws or local ordinance. Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process. Please advise in writing of special needs at the time of application.